Backing up and restoring Microsoft 365 data manually requires exporting emails, contacts, and other data using Outlook’s Import/Export feature or the eDiscovery Export Tool. Outlook allows users to save emails as PST files, while eDiscovery lets administrators search and export data from Exchange Online. Similarly, SharePoint and OneDrive files can be downloaded and stored externally. To restore data, users must manually import PST files back into Outlook or re-upload files to OneDrive or SharePoint.

The manual process, however, comes with challenges. It is time-consuming, requiring significant effort for large-scale backups. The eDiscovery tool is complex and may not be user-friendly for non-technical users. Additionally, manual backups do not provide real-time data protection, leaving critical information vulnerable to accidental deletions, ransomware attacks, or system failures. Microsoft 365’s retention policies also have limitations, which could lead to data loss if backups are not maintained properly.

The Microsoft 365 Backup Tool simplifies and automates the backup process. It allows users to back up emails, contacts, calendars, OneDrive, and SharePoint data efficiently. The tool provides scheduled backups, quick restoration, and maintains folder hierarchy, ensuring complete data security without the risks associated with manual methods.

Read More: https://www.emailpoweruser.com/office-365-backup-and-restore/