QuickBooks Online Feature Requests

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  1. Make the user rights more flexible and customizable

    more flexibility for users would help my company. I am a small business owner and need to concentrate on administrative; book keeping matters. I would love to have our staff have access to our vendor information without having access to the register or have the ability to write checks. This would enable me to hand off vendor invoices for entry and free my time considerably. Unfortunately your on-line version is quite limited. We used your contractor edition software years ago and found those user features worked quite well.

    Any help with this matter would be greatly appreciated. As our company…

    3,005 votes
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      under review  ·  273 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
    • restricting user to an ip address

      have an option to restrict an user to an ip address.

      504 votes
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        0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
      • IP Restriction

        A Chara,
        Having a cloud version is a great addition to your product offering, the coud have many advantages including but not limited to

        a) remote access
        b) no need to upgrade, constantly on latest version
        c) removing/reducing need for user to backup.

        However, while I am aware of the user restricitons / rights that can be set, I am looking for an extra security feature which does not currently exist to the best of my knowledge.

        This security feature could be added and left disabled unless a user decides to activate it so it causes no problems to anyone…

        497 votes
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          0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
        • User restrictions

          More granularity to user restrictions. I want my staff to be able to enter/match credit card transactions (as I have done in Qb desktop for years) but it seems that the only way to do this is to give them full access (including to reports). This seems crazy to me and I wonder how other customers go around this. I can't possibly give full access to all reports to all mys staff and I can't enter/match all the credit card transactions by myself. Please allow an option for access to bank/credit cards without full access or a way to restrict…

          308 votes
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            0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
          • User Access Rights - Payroll Option

            Payroll should have its own access rights category. Right now in order to have an employee have rights to run payroll I have to give them full access rights. Can payroll rights be added seperately? ex. I dont want my payroll staff to see balances for all accounts, making purchases for inventory, or entering other transactions not related to payroll.

            Thanks

            202 votes
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              36 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
            • Better User Restrictions!

              User access MUST have more options! Right now, a business owner cannot protect their financials if they have their book keepers making deposits! The online QB should have the same user restrictions available as QB Pro! This will keep business owners from making the switch!

              186 votes
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                0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
              • More customize for user restriction

                more customize for user restriction, 1.) control user not to edit sales transaction details and also expense transaction details, 2.) restrict user cannot add Customer and Product only authorized person.

                156 votes
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                  1 comment  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                • Increase User Restrictions

                  Need to be able to restrict access to employee tab (all employee pay rates etc are visible on the main Employee screen), but still give access to make bank deposits. This MUST be fixed!!

                  131 votes
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                    0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                  • add more restrictions for users.

                    The only reason we cannot convert to a hosted Quickbooks Desktop platform to QBO is because there needs to be more restrictions for users. More specifically for our case, a user with access to all areas of quickbooks except sensitive reports like the Profit and Loss Statement. A very small change that would allow our company to transition 10 companies to QBO.

                    118 votes
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                      0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                    • Ability to Limit User Access by Account

                      I have users who only need to have access to one of our bank accounts. I can't give them permission without them seeing all accounts.

                      84 votes
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                        8 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                      • This additional verification thing is terrible

                        I am telling you right now: If you keep asking me for a 6 digit confirmation code every time I log into quickbooks online I am changing products on January 1. Half the time I don't even get the code/email. It takes me on average 15 minutes every time I want to log in, waiting for the code. If Intuit can't secure its software without this additional burden on a small business it doesn't deserve my support. Please note and thank you.

                        79 votes
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                          15 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                        • User Access

                          I would like more option when you add a new user to limit their access. It seems there is only 3 options: full access, limited access, no access. On the limited access, it would be beneficial to be able to make more restrictions or be able to pick and choose what you want them to have access to.

                          74 votes
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                            0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow multiple customer facing email addresses and multiple default email message sent with sales forms.

                            We have several different segments of our business. It would be helpful to allow multiple customer facing email addresses to be able to send invoices to the manager it pertains to. In addition, it would be helpful to have differing default messages to be able to send with the invoice, as the information can be very different depending on which segment on the business is sending it.

                            69 votes
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                              6 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                            • Enable SSO with Azure Active Directory

                              Would like to formally request this as a feature - to support single-sign on using ADFS (active directory federation services). Many small businesses are switching to Azure Active Directory to manage their user accounts, and it would make their lives easier if QuickBooks Online offered this integration point.

                              50 votes
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                                1 comment  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                              • User Access Rights Breakdown

                                I am giving one of my staff an access to manage specifically a Petty Cash account, however by doing so the same user access rights would allow the accessibly to other confidential information (i.e. Other Staff Salaries, Vendors / Suppliers Prices). The current QBO's User's Access Rights setting only allows to limit the accessibility to either "Customers and Sales", or "Suppliers & Purchases". It is difficult for me to spread the entire account to different people to manage as far as confidentiality is concern. I strongly urge QBO to look into this and see if the User Access Rights Settings…

                                48 votes
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                                  0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                                • Hide purchase cost through user access rights control

                                  Issue: All the retailers/trader/importers/distributors in my country can not use QBO simple because it publicizes the gross profit & purchase costs even at the limited user access rights i.e. "Customers & Sales" and "Suppliers" which for most businesses is confidential information.

                                  Workaround: Crying out of security and confidentiality threats, we put a zero as purchase cost. Which basically destroys the P/L statement's COGS & the whole point of inventory tracking in case someone is stuck with QBO altogether.

                                  Solution: Simply consider hiding purchase cost & COGS on top priority through user access rights control as importantly as QBO focuses on…

                                  40 votes
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                                    3 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                                  • users restrictions

                                    system requiered to be adjust in field of users control as we need to make more restrictions on accountants and other users not to make any edit after posting any transaction (invoice, bill, etc)

                                    34 votes
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                                      0 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                                    • User rights - Add inventory items without having admin access

                                      Create a user access option to allow someone to add inventory items without having administrative access. For initial system setup, this is a must have.

                                      33 votes
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                                        5 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Give me option to turn OFF login verification codes

                                        This verification code requirement is annoying. I should not have to keep doing this on my home computer every time I have to log in. The codes take forever to come by both email and text. YOU ARE WASTING MY TIME.

                                        Give ME, the PAYING user the option to use this feature or not.

                                        29 votes
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                                          2 comments  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
                                        • payroll access restriction

                                          I should be able to restrict access to payroll information to the users I want to. RIght now I cant which is not good at all. This information is sensitive in any office and restrictions need to be there.

                                          26 votes
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                                            1 comment  ·  Users  ·  Flag idea as inappropriate…  ·  Admin →
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