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Job Costing and Job Project Tracking

Have Job Cost or Project Cost or tracking function within Quickbooks Online.

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    info shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    started  ·  AdminQuickBooks Care (Admin, QuickBooks Online) responded  · 

    Welcome to QuickBooks Projects! Projects help you organize all the pieces that make up a project, including transactions, time, and running reports so you always know how your project’s doing. This feature is currently only for QuickBooks Online Plus in Canada, UK, United States and Australia.

    Please see this article for more information about projects:
    https://community.intuit.com/articles/1549960

    This is just the beginning for Projects, and we’d love your feedback. You’ll see a feedback button in your project. Tell us how it’s going and what we can do to make Projects better.

    743 comments

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      • Anonymous commented  ·   ·  Flag as inappropriate

        Yes. Please add job costing. I had to switch to a cloud hosting QB pro service.

      • Anonymous commented  ·   ·  Flag as inappropriate

        I agree also! Without the ability to allocate employee hours for job costing we can't use QBO at all. It's a shame, because I would really love to move to a cloud-based system.

      • Bobby commented  ·   ·  Flag as inappropriate

        Hey Anonymous!, quick tip: if you're using Plus. Enable locations, use the locations as the names of your jobs or projects… so every time you incur an expense or receive income you can assign it to a location a.k.a the project/job… you can from there run the P&L and customize it per locations/jobs… so you can see how profitable each job is… or you can use the Sub Customer method.

      • V. Ortiz commented  ·   ·  Flag as inappropriate

        We need to manage Job Cost - Each Class represent a Job, Construction is a Industry of measuring job cost, Cost of Good Sold, Expenses and Payroll. Right Now when we enter all payroll information in the weekly timesheet, we assigned a customer and class to that payroll for payment and job costing. When we order the P&L Report by Class or by Customer we do not get ANY payroll expense in that report, making the job wrongly classified as PROFITABLE, but it lacks the payroll wages and tax.

      • Shanan commented  ·   ·  Flag as inappropriate

        I agree this is critical. Any business that does project-based work needs to be able to track expenses against what is billed to the client to manage profitability. I second Dave Ahlers' request above -- which is similar to the way we had our accounts set up in the desktop version of Quickbooks.

      • DAWNtnt commented  ·   ·  Flag as inappropriate

        Profit and loss report by job seems I lost it when I went from qb desktop to online.

      • matthew bernier commented  ·   ·  Flag as inappropriate

        Or if we could consolidate the sub-customers/jobs it created under just one customer it would be a lot better for online!

      • Andronik commented  ·   ·  Flag as inappropriate

        This should be expanded to Products/services, vendors, and accounts, in short, any list item.

      • Linda Swett commented  ·   ·  Flag as inappropriate

        I would like to be able to select a Customer/Job by just typing the first few characters of the Job name instead of first having to enter the Customer name, then colon, then Job name. The same applies to selecting subaccounts in the COA. I make them unique on purpose to make them quicker to get to.

      • Dave Ahlers commented  ·   ·  Flag as inappropriate

        I'm in the software industry, and we track job costing by consultant hours. I want to be able to create a job in QBO (sub client is close - but has no job information such as PO #, job estimate, start date, end date, etc.). So thumbs up on this.

      • dotcominfo commented  ·   ·  Flag as inappropriate

        Yes - Projects! I have had almost no real scenario where sub-customers make sense. I also am stuck using sub-customers for projects, which is kind of a lame work around.

        Just support project related work in the same way Freshbooks does. That would be awesome.

      • Kimberly G commented  ·   ·  Flag as inappropriate

        Not being able to have your timesheet (hourly costs) transfer into job costs is the feature that costs me so much time - as the only way is to journal entry it AFTER you've manually calculate it!!! That is our most missed feature of QB on disc vs QB online! (Construction Industry)

      • staceyaday commented  ·   ·  Flag as inappropriate

        I am not in construction but based on my research, my highest priority request falls within job costing. We need to be able to track our labor costs by "job." We do all of that tracking and put it into the timesheet, but the "job" (or really, sub-client) information is not used when creating P&L reports. But we don't "bill" time -- that seems to be the sole focus of the timesheet which is not the way that every business operates. This seems like such a basic feature.

      • Ryan commented  ·   ·  Flag as inappropriate

        I agree...although I'm sure there's thousands out there currently using the sub-client feature (like if they did contract work for both the parent company and it's subsidiaries), the only current workaround to create "projects" is through "sub-clients" like you mentioned.

        Some offline versions of QB have this feature available and I think it should be added to the online version as there are many contractors and that have a low volume of clients but a high number of projects per client.

        My clients request that I bill them per project so I have to use that workaround in the time being. It doesn't totally inhibit my billing process but could see it as being a good upgrade for project tracking

      • Chad commented  ·   ·  Flag as inappropriate

        I work on many different projects for different clients. Currently the work around is to make sub-clients this doesn't make sense. I am filling in project names into the name field. When I send invoices by email it say Dear "Project Name". Seems silly what is sub-client anyway?

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