Job Costing and Job Project Tracking
Have Job Cost or Project Cost or tracking function within Quickbooks Online.
Welcome to QuickBooks Projects! Projects help you organize all the pieces that make up a project, including transactions, time, and running reports so you always know how your project’s doing. This feature is currently only for QuickBooks Online Plus in Canada, UK, United States and Australia.
Please see this article for more information about projects:
This is just the beginning for Projects, and we’d love your feedback. You’ll see a feedback button in your project. Tell us how it’s going and what we can do to make Projects better.
Oliver Gohlke commented
Expense attribtion to projects urgently needed for international version!
Thanks Teri for that explanation. Is there a product available to a small business, that is reasonably good at Job Costing that is relatively affordable? Oh, and cloud base?
Teri Wilt commented
I do not work for Intuit but I have done job/project cost accounting for over 30 years so I can't speak for them but I have seen this Q&A go on for decades and see why. What I see begins with lack of understanding on both sides (Intuit and users) as to what true job/project costing really is or what is required and you must first know to do it right. The amusing part to me is that there are so many people who think they were doing job costing on QBDT and lost it on QBO, and if what they were doing is all they needed/wanted/knew to do then sure it must seem like a loss to them, but FYI to those folks -- you did not really have true job costing with QBDT either so for me seems like no great loss there to be so upset about as QB, both QBDT or QBO have a long way to go to do true job cost accounting as it is intended to be utilized. True job/project (same thing) costing requires allocating TOTAL cost incurred by a company to one job or another, meaning every single penny spent by the company ultimately must be allocated to a job, no leftovers. Otherwise you are not looking at the true total cost of a job, it is just that simple. Without doing that, who is paying for those extra cost that are not billed on jobs, you are, as the biz owner you are eating those "leftover" cost not allocated to jobs, those are just coming right out of profit as you are not including them in jobs being billed to customers, which is so crazy to me. My guess is that someone at Intuit finally figured this out and now they are havng to re-think this since there is alot more to this to do it correctly and to offer same as in QBDT in QBO would be offering the same half-ass job costing as that was doing so I am just guessing enough people figured that out and complained that they were sold a system and told it does job costing when all it really does is let you add job codes to certain transactions, which are called Direct costs on jobs but there is zero system functionality for the part that requires a system, which is to allocate all of the other (indirect) costs to jobs too. My further guess is that this issue was likely brought to light as an issue by QB users, like my clients, who are all Govt contractors, which means they have grants or contracts with state or federal Govt where proper project costing is a REQUIREMENT of the contract, where they can actually lose a contract or not be awarded in the first place if they cannot pass audit of accounting system. I know all this very well since that is what my biz has done for the last decade, along with thousands of others who do the same work as me, to assist companies that want to become Govt contractors since there is alot of money to be made and Govt always pays and pays very timely IF you bill correctly can be as quick as 3-5 days so that is where the rubber meets the road and if you can't bill Govt correctly (properly allocating total cost to projects on a cumulative basis, you won't get paid till you do). So I can only imagine how many companies have run into that little surprise too late to not wreak havoc on their business with whatever they decide to do to resolve that issue to get paid for their work or worse how many could not resolve timely to keep their grant or contract and lose them or just lose alot of time and money sorting out. Either way, I assume Intuit has been blamed for this many times, maybe even sued since the financial impact on a small business could be devastating and close doors. So my guess is that Intuit is approaching job cost more carefully this time around to avoid those issues, since the only thing worse than no job costing is doing it wrong. I'm not looking to point fingers here or trying to get clients or whatever, just sharing since i keep seeing this battle go on for so long, where i don't think the real problem is even being discussed here yet and i keep waiting to see that discussion begin.
I need to be able to turn Projects off. I just turned it on to see what it did, and now I'm stuck with it and am told I need to keep paying for the more expensive Plus plan because I turned it on! Can't quite believe this. Would appreciate a reply from Intuit.
Estimate Vs Actual
Payroll cost assigned to project
Assign bank feed transactions to projects
For General Usage:
An approval workflow for AP & AR
Nadia Cranganu commented
Why is there no option to turn Projects option OFF?
I turned it on to try it, didn't like it, and can't turn it off now!
DENISE NIEVES commented
We need job costing to work like in QBDT, by customer, including job estimates, budgets & profitability reports
You need to change the labour hours in Projects. Right now it calulates the labour with profit in it. I need it to know the costs associated with the project. The way that it is set up now I have to recalculate my labour hours to find out my actual costs on the project.
William Alverson commented
We have added Projects but when reviewing bank transactions there is no way to assign the transaction (ie expense) to a project!!!
We really need a report for:
Expenses / purchases by Customer. It will help with Job Costing and with invoicing. Not all expenses are billable.
Please add this feature as soon as possible. I just switched to Online from Pemier and it's going to be very dificult to invoice my clients and find good information regarding job costing. I have been in the report center for hours and yet to find a way to find good information to give my clients. Please help!!!!!!
Our company uses a seperate proposal platform to determine invoicing. We also use it to break down P/L or gross margins on particular jobs. It would be great to add this functionality to Quickbooks. Most of the time our clients do not see the break down of each item cost of what makes up the final product so being able to generate a "front page" and send that as an estimate and an invoice would be ideal. And then allowing us to work through a more detailed system for each line item/product/service/cost associated with a job and tracking the actuals and salary employ hours to generate job by job gross margins.
Vlad N commented
I really need Job Costing... It is absurd that online version doesn't have that. Currently looking for other options out there. Does QB value its costumers? How hard can that be?
Job costing is very important to us. We need to be able to see what a job costs by not just the expenses for materials for that job but also how much time is spent on each particular job. The information is all there it just needs to be one cohesive report. Mileage would be nice too but is not a necessity.
After massive feedback feature requests (5000+ votes and 700+ comments), why are we getting this shitty job costing in QuickBooks Online? Remember we're already paying $600 every year for this incomplete product. Stop introducing embarrassing features like this one. Intuit can do a whole lot better than this. Just saying!!!
Just a reminder to all QBO users, there is still no payroll in job costing in QBO.
Ralph Howarth commented
Herb and colleagues,
QuickBooks Labs is in the QBO settings upon clicking the major Gear in the upper right corner and going down the left most Settings menu. Turn On the Track Your Projects lab and you will have a beta version of Project Tracking with Job Costing premade reports. IDK about Payroll integration yet; which has been the missing link.
Ralph, what is a QBO "lab" and where do I find out about a Job Tracking Lab? Thanks (I searched, but nothing came up).
Ralph Howarth commented
What I don't understand is that on July 23rd, QBO pushed out a Job Tracking lab to the US market and there is no mention of it here as users continue asking a month later.
Willie Liebrand commented
I don't understand the constant 'begging'. This thread started a number of years back and QuickBooks has never acknowledged or responded to any comments. I suggest that they don't even read this forum.
Christine Thom commented
Please consider job and payroll costing in the very near future. I have several clients that I absolutely want to get onto QBO but are stuck on desktop because of the payroll costing piece. They want to move to the cloud and streamline but are limited to manual processes without the integration of some apps that QBO has. With these clients still on desktop it is taking me way longer than it could and causing myself along with my clients more costs. I love QBO and deeply hope job costing gets put on you radar to at least review very soon!!